Whatsapp
Posted : Wednesday, January 31, 2024 06:29 PM
Agency : Department of Transportation
Closing Date/Time: 02/02/2024
Salary: $5,311 - $7,856 Monthly
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.
jobs2web.
com website.
State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Agency Mission Statement The Illinois Department of Transportation is seeking to hire an Accountant Supervisor.
.
The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment.
We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.
Our team fosters a culture of inclusivity.
We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose.
Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.
The department offers extensive training and career advancement opportunities.
Employees also receive a robust benefit package including: Monday-Friday work schedule Flexible and hybrid work schedules are available in many program areas.
Health, Life, Vision, and Dental Insurance Pension Plan (10) Weeks paid Maternity/Paternity Leave Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare) Employees earn (12) paid Sick Days annually.
New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
Employees earn (3) paid Personal Days annually.
(13-14) paid holidays annually (based on start date) Tuition Reimbursement Employee Assistance Program and/or mental health resources We invite qualified applicants to apply to become part of our team.
We are confident that you will take pride in serving Illinois and its residents and visitors.
Job Responsibilities 25% 1.
Supervises accounting staff responsible for processing Local Public Agency (LPA) reimbursements, establishing contract obligation documents (CODs), and maintaining payment records and files.
• Maintains various logs and ledgers for local highway preliminary engineering and construction contracts as well as monitoring payment activity.
• Oversees the Grade Crossing Protection Fund (GCPF) and Federal Rail Safety Program (Title 23, United States Code, Section 130) payment processes.
• Oversees the analysis, preparation, and processes related to fiscal transactions for LPA and GCPF contracts and reimbursement payment processes using the department's applications including Fiscal Operations Administration (FOA), Federal Project Management (FPM), and Web-based Motor Fuel Tax (WMFT) as well as the Comptroller's Statewide Accounting Management System (SAMS).
• Develops, implements, controls, and revises accounting workflow procedures.
• Supervises schedules and coordinates staff activities and assignments in accordance with the Bureau of Local Roads and Streets' (BLRS's) priorities.
• Works with other BLRS managers to improve processes, forms, and applications.
• Assists in overseeing and implementing the records management processes.
• Resolves problems in a timely manner.
20% 2.
Serves as working supervisor.
• Assigns and reviews work • Provides guidance and training to assigned staff • Counsels staff regarding work performance • Reassigns staff to meet day-to-day operating needs • Establishes annual goals and objectives • Approves time off • Prepares and signs performance evaluations 20% 3.
Responsible for monitoring, auditing, and verifying project closeout activities for all LPA projects.
• Monitors the federal Financial Integrity Review and Evaluation (FIRE) list, project end dates, federal periods of performance, and federal liquidation dates.
• Oversees project closeouts and de-obligation CODs processes.
• Reconciles federal final vouchers in the WMFT system.
• Verifies that project files are stored in the WMFT Virtual File Room (VFR) .
• Maintains and disseminates status reports to district offices to ensure project statuses are updated and projects are closed out in a timely manner.
• Ensures subrecipient reporting requirements of the Federal Funding Accountability and Transparency Act (FFATA} are accomplished.
• Acts as the primary contact and coordinator for external financial and compliance audits.
(Job Responsibilities continued) 20% 4.
Establishes and maintains regular communication with various staff within the department and with staff in the Federal Highway Administration, Office of the Comptroller, Illinois Commerce Commission, and LPAs to resolve issues with reimbursements, COD establishments and modifications, and joint agreement interpretation.
5% 5.
Oversees the BLRS's operating budget and expenses.
• Submission of annual budget requests .
• Processing of quarterly spending projections .
• Processing of blanket obligations and CODs .
• Processing and coding of internal vouchers and employee travel vouchers .
• Processing of procurement paperwork needed for equipment, assets, and other larger purchases.
5% 6.
Oversees the processing of accounts receivables due to the department from LPAs and railroad companies and verifies reconciliation of audit reports.
5% 7.
Performs other duties as required or assigned which are reasonably within the scope of those enumerated above.
Knowledge, Skills, and Abilities Minimum Qualifications 1.
Knowledge, skill, and mental and development equivalent to completion of four years college, with courses in business administration and accounting.
2.
Two years of professional experience in accounting, external auditing, budgetary planning and control or public accounting following GMP (Generally Accepted Accounting Principles).
Preferred Qualifications 1.
Prefer extensive knowledge of accounting, auditing, auditing theory, principles, methods, and procedures.
2.
Prefer strong working knowledge of Microsoft Office Suite (particularly Excel, Outlook, and SharePoint) and browser-based applications.
3.
Prefer extensive knowledge of laws, rules and regulations relating to state or non-state accounting or auditing procedures.
Conditions of Employment 1.
Successful completion of a background investigation.
Position Marketing Statement The Illinois Department of Transportation is seeking to hire a Local Fiscal Control Manager.
This position supervises and reviews the work of accounting personnel who are engaged in processing reimbursement payments and account receivable for LPA's and railroad companies.
The incumbent is personally responsible for monitoring, auditing, and verifying project closeout activities and working closely with various entities internal and external to the department.
Work Hours: 8:00 AM - 4:30 PM Monday - Friday Work Location: 2300 S Dirksen Pkwy Springfield, IL 62764-0001 Work Office: Office of Highways Project Implementation, Bureau of Local Roads & Streets Agency Contact: DOT.
CONTACTHR@ILLINOIS.
GOV Job Family: Transportation; Fiscal, Finance & Procurement; Leadership & Management APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.
jobs2web.
com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.
jobs2web.
com homepage in the blue ribbon.
If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.
jobs2web.
com – click “Application Procedures” in the footer of every page of the website.
Seasonal and temporary workers should use a personal e-mail address when applying for jobs The main form of communication will be through email.
Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s).
You may receive emails from the following addresses: donotreply@SIL-P1.
ns2cloud.
com systems@SIL-P1.
ns2cloud.
com
All applicants who want to be considered for this position MUST apply electronically through the illinois.
jobs2web.
com website.
State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Agency Mission Statement The Illinois Department of Transportation is seeking to hire an Accountant Supervisor.
.
The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment.
We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.
Our team fosters a culture of inclusivity.
We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose.
Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.
The department offers extensive training and career advancement opportunities.
Employees also receive a robust benefit package including: Monday-Friday work schedule Flexible and hybrid work schedules are available in many program areas.
Health, Life, Vision, and Dental Insurance Pension Plan (10) Weeks paid Maternity/Paternity Leave Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare) Employees earn (12) paid Sick Days annually.
New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
Employees earn (3) paid Personal Days annually.
(13-14) paid holidays annually (based on start date) Tuition Reimbursement Employee Assistance Program and/or mental health resources We invite qualified applicants to apply to become part of our team.
We are confident that you will take pride in serving Illinois and its residents and visitors.
Job Responsibilities 25% 1.
Supervises accounting staff responsible for processing Local Public Agency (LPA) reimbursements, establishing contract obligation documents (CODs), and maintaining payment records and files.
• Maintains various logs and ledgers for local highway preliminary engineering and construction contracts as well as monitoring payment activity.
• Oversees the Grade Crossing Protection Fund (GCPF) and Federal Rail Safety Program (Title 23, United States Code, Section 130) payment processes.
• Oversees the analysis, preparation, and processes related to fiscal transactions for LPA and GCPF contracts and reimbursement payment processes using the department's applications including Fiscal Operations Administration (FOA), Federal Project Management (FPM), and Web-based Motor Fuel Tax (WMFT) as well as the Comptroller's Statewide Accounting Management System (SAMS).
• Develops, implements, controls, and revises accounting workflow procedures.
• Supervises schedules and coordinates staff activities and assignments in accordance with the Bureau of Local Roads and Streets' (BLRS's) priorities.
• Works with other BLRS managers to improve processes, forms, and applications.
• Assists in overseeing and implementing the records management processes.
• Resolves problems in a timely manner.
20% 2.
Serves as working supervisor.
• Assigns and reviews work • Provides guidance and training to assigned staff • Counsels staff regarding work performance • Reassigns staff to meet day-to-day operating needs • Establishes annual goals and objectives • Approves time off • Prepares and signs performance evaluations 20% 3.
Responsible for monitoring, auditing, and verifying project closeout activities for all LPA projects.
• Monitors the federal Financial Integrity Review and Evaluation (FIRE) list, project end dates, federal periods of performance, and federal liquidation dates.
• Oversees project closeouts and de-obligation CODs processes.
• Reconciles federal final vouchers in the WMFT system.
• Verifies that project files are stored in the WMFT Virtual File Room (VFR) .
• Maintains and disseminates status reports to district offices to ensure project statuses are updated and projects are closed out in a timely manner.
• Ensures subrecipient reporting requirements of the Federal Funding Accountability and Transparency Act (FFATA} are accomplished.
• Acts as the primary contact and coordinator for external financial and compliance audits.
(Job Responsibilities continued) 20% 4.
Establishes and maintains regular communication with various staff within the department and with staff in the Federal Highway Administration, Office of the Comptroller, Illinois Commerce Commission, and LPAs to resolve issues with reimbursements, COD establishments and modifications, and joint agreement interpretation.
5% 5.
Oversees the BLRS's operating budget and expenses.
• Submission of annual budget requests .
• Processing of quarterly spending projections .
• Processing of blanket obligations and CODs .
• Processing and coding of internal vouchers and employee travel vouchers .
• Processing of procurement paperwork needed for equipment, assets, and other larger purchases.
5% 6.
Oversees the processing of accounts receivables due to the department from LPAs and railroad companies and verifies reconciliation of audit reports.
5% 7.
Performs other duties as required or assigned which are reasonably within the scope of those enumerated above.
Knowledge, Skills, and Abilities Minimum Qualifications 1.
Knowledge, skill, and mental and development equivalent to completion of four years college, with courses in business administration and accounting.
2.
Two years of professional experience in accounting, external auditing, budgetary planning and control or public accounting following GMP (Generally Accepted Accounting Principles).
Preferred Qualifications 1.
Prefer extensive knowledge of accounting, auditing, auditing theory, principles, methods, and procedures.
2.
Prefer strong working knowledge of Microsoft Office Suite (particularly Excel, Outlook, and SharePoint) and browser-based applications.
3.
Prefer extensive knowledge of laws, rules and regulations relating to state or non-state accounting or auditing procedures.
Conditions of Employment 1.
Successful completion of a background investigation.
Position Marketing Statement The Illinois Department of Transportation is seeking to hire a Local Fiscal Control Manager.
This position supervises and reviews the work of accounting personnel who are engaged in processing reimbursement payments and account receivable for LPA's and railroad companies.
The incumbent is personally responsible for monitoring, auditing, and verifying project closeout activities and working closely with various entities internal and external to the department.
Work Hours: 8:00 AM - 4:30 PM Monday - Friday Work Location: 2300 S Dirksen Pkwy Springfield, IL 62764-0001 Work Office: Office of Highways Project Implementation, Bureau of Local Roads & Streets Agency Contact: DOT.
CONTACTHR@ILLINOIS.
GOV Job Family: Transportation; Fiscal, Finance & Procurement; Leadership & Management APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.
jobs2web.
com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.
jobs2web.
com homepage in the blue ribbon.
If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.
jobs2web.
com – click “Application Procedures” in the footer of every page of the website.
Seasonal and temporary workers should use a personal e-mail address when applying for jobs The main form of communication will be through email.
Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s).
You may receive emails from the following addresses: donotreply@SIL-P1.
ns2cloud.
com systems@SIL-P1.
ns2cloud.
com
• Phone : NA
• Location : Springfield, IL
• Post ID: 9061527420
