Posted : Tuesday, July 23, 2024 04:56 PM
Agency : Illinois Office of Comptroller
Closing Date/Time: 02/15/2024
Salary: $55,000.
00-$95,000.
00/year Job Type: Salaried Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: ****************A RESUME IS REQUIRED FOR THIS JOB POSTING**************** Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application.
You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.
Posting Identification Number 35555 Position Overview COME JOIN A TRANSFORMATIVE TEAM, with a record of proven, positive impact to the State of Illinois.
The Illinois Office of Comptroller is seeking applicants for the position of Public Service Administrator/State Accounting/Voucher Control.
The Comptroller is the chief fiscal control officer for Illinois government, charged by the Constitution with maintaining the state’s central fiscal accounts and ordering payments into and out of the appropriate funds.
The office processes more than 16 million transactions annually and serves as a “fiscal watchdog” to ensure that all state payments meet the requirements of the law.
The Comptroller’s office provides meaningful and timely fiscal information to help state policymakers adopt effective policies.
The office continually seeks new ways to improve how it serves the public.
The Comptroller has updated and streamlined the Comptroller’s website and has led the process of updating the state’s payroll and accounting systems.
Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the state’s financial information available to all.
MAJOR FUNCTION: Under administrative direction of the Senior Public Service Administrator-Voucher Control Manager, organizes, plans, directs, controls, and evaluates the Voucher Processing/Pre-Audit/Error Resolution/Vendor Unit whose function is to ensure all vouchers are processed according to statutory requirements.
The incumbent ensures vendors are certified correctly so payments can be processed timely and in accordance with the Internal Revenue Service (IRS) guidelines.
The Public Service Administrator provides technical expertise to the underlying staff and supervises subordinate staff.
Job Responsibilities Organizes, plans, directs, and controls the daily functions of the Voucher Processing Pre-audit/Error Resolution unit and the Vendor unit to maximize employee output and the daily process of commercial vouchers and vendor certifications.
Assists outside agency liaisons with submittal and correction of vouchers, voucher files and vendor problems, and responds to vendor inquiries on IRS forms.
Provides technical assistance to employees regarding pre-audit of vouchers and W-9’s and coordinates year-end 1099 reporting and “B” Notice processing.
Supervises, trains, and evaluates employees on pre-audit, correction, and deletion of vouchers and maintenance of the vendor tables in the Statewide Accounting Management System (SAMS).
Confers with the Senior Public Service Administrator, Department director and office legal counsel on complex or unique transactions.
Implements departmental policy; reviews, evaluates, confers, and develops new and revised procedures, and provides written and oral procedures to employees in the unit.
Performs other duties as required or assigned which are reasonable within the scope of the duties above.
Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, with courses in accounting, business, or public administration.
Requires three (3) years of progressively responsible administrative experience in preparing governmental vouchers/expenditures, reviewing governmental vouchers/expenditures, and auditing governmental vouchers/expenditures, or any equivalent combination of training and experience.
Preferred Qualifications Prefers three (3) years of supervisory experience.
Knowledge, Skills, and Abilities Requires extensive knowledge of public and business administration, principles, and practices.
Requires extensive knowledge of office programs and service objectives, activities, and operational systems.
Requires ability to express ideas clearly both orally and in writing.
Requires ability to develop and maintain satisfactory working relationships with employees, legislatures, judicial, and executive branch officials, other office representatives and the public.
Requires thorough knowledge of laws, administrative rules, regulations, procedures, and policies governing the Office of the Comptroller and the interpretation, implementation, and application of such laws.
Requires ability to plan and prioritize complex projects and to manage them from conception to conclusion, including identifying and resolving problems to ensure project accuracy and timelines.
Requires thorough knowledge of project management techniques and the principles of effective leadership and supervision.
Requires ability to develop and manage an office program and analyze problems and adopt an effective course of action.
Benefits This position is eligible to be a member of the State of Illinois Group Insurance program which includes health, dental, vision, and life insurance coverage options.
Additionally, this position will annually accrue 12 paid sick days, a minimum of 12 paid vacation days, 4 paid personal days, and be afforded up to 14 paid state holidays, prorated based on start date.
Equal Employment and Commitment to Diversity The Illinois Office of Comptroller provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender, gender identity or expression, sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances.
Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.
The Illinois Office of Comptroller is committed to the fair and equal employment of individuals with disabilities under the ADA.
It is the Illinois Office of Comptroller's policy to provide reasonable accommodation to qualified individuals with disabilities unless the accommodation would impose an undue hardship on the company.
The Illinois Office of Comptroller prohibits any harassment of, or discriminatory treatment of, employees or applicants based on a disability or because an employee has requested a reasonable accommodation.
The Illinois Office of Comptroller is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the agency and are valued for their skills, experience, and unique perspectives.
This commitment is embodied in agency policy and organizational culture.
NOTE: This position does not require a current grade from Central Management Services.
Work Hours: Monday - Friday, 7.
5 hours/day Work Location: 325 W Adams St Springfield, IL 62704-1884 Agency Contact: Kammy Ferrigno Human Resources for Illinois Office of Comptroller 325 West Adams Street, Room 102 Springfield, Illinois 62704 217-785-1102 Incoming@illinoiscomptroller.
gov Job Family: Fiscal, Finance & Procurement; Science, Technology, Engineering & Mathematics APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.
jobs2web.
com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.
jobs2web.
com homepage in the blue ribbon.
If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.
jobs2web.
com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email.
Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s).
You may receive emails from the following addresses: donotreply@SIL-P1.
ns2cloud.
com systems@SIL-P1.
ns2cloud.
com
00-$95,000.
00/year Job Type: Salaried Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: ****************A RESUME IS REQUIRED FOR THIS JOB POSTING**************** Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application.
You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.
Posting Identification Number 35555 Position Overview COME JOIN A TRANSFORMATIVE TEAM, with a record of proven, positive impact to the State of Illinois.
The Illinois Office of Comptroller is seeking applicants for the position of Public Service Administrator/State Accounting/Voucher Control.
The Comptroller is the chief fiscal control officer for Illinois government, charged by the Constitution with maintaining the state’s central fiscal accounts and ordering payments into and out of the appropriate funds.
The office processes more than 16 million transactions annually and serves as a “fiscal watchdog” to ensure that all state payments meet the requirements of the law.
The Comptroller’s office provides meaningful and timely fiscal information to help state policymakers adopt effective policies.
The office continually seeks new ways to improve how it serves the public.
The Comptroller has updated and streamlined the Comptroller’s website and has led the process of updating the state’s payroll and accounting systems.
Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the state’s financial information available to all.
MAJOR FUNCTION: Under administrative direction of the Senior Public Service Administrator-Voucher Control Manager, organizes, plans, directs, controls, and evaluates the Voucher Processing/Pre-Audit/Error Resolution/Vendor Unit whose function is to ensure all vouchers are processed according to statutory requirements.
The incumbent ensures vendors are certified correctly so payments can be processed timely and in accordance with the Internal Revenue Service (IRS) guidelines.
The Public Service Administrator provides technical expertise to the underlying staff and supervises subordinate staff.
Job Responsibilities Organizes, plans, directs, and controls the daily functions of the Voucher Processing Pre-audit/Error Resolution unit and the Vendor unit to maximize employee output and the daily process of commercial vouchers and vendor certifications.
Assists outside agency liaisons with submittal and correction of vouchers, voucher files and vendor problems, and responds to vendor inquiries on IRS forms.
Provides technical assistance to employees regarding pre-audit of vouchers and W-9’s and coordinates year-end 1099 reporting and “B” Notice processing.
Supervises, trains, and evaluates employees on pre-audit, correction, and deletion of vouchers and maintenance of the vendor tables in the Statewide Accounting Management System (SAMS).
Confers with the Senior Public Service Administrator, Department director and office legal counsel on complex or unique transactions.
Implements departmental policy; reviews, evaluates, confers, and develops new and revised procedures, and provides written and oral procedures to employees in the unit.
Performs other duties as required or assigned which are reasonable within the scope of the duties above.
Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, with courses in accounting, business, or public administration.
Requires three (3) years of progressively responsible administrative experience in preparing governmental vouchers/expenditures, reviewing governmental vouchers/expenditures, and auditing governmental vouchers/expenditures, or any equivalent combination of training and experience.
Preferred Qualifications Prefers three (3) years of supervisory experience.
Knowledge, Skills, and Abilities Requires extensive knowledge of public and business administration, principles, and practices.
Requires extensive knowledge of office programs and service objectives, activities, and operational systems.
Requires ability to express ideas clearly both orally and in writing.
Requires ability to develop and maintain satisfactory working relationships with employees, legislatures, judicial, and executive branch officials, other office representatives and the public.
Requires thorough knowledge of laws, administrative rules, regulations, procedures, and policies governing the Office of the Comptroller and the interpretation, implementation, and application of such laws.
Requires ability to plan and prioritize complex projects and to manage them from conception to conclusion, including identifying and resolving problems to ensure project accuracy and timelines.
Requires thorough knowledge of project management techniques and the principles of effective leadership and supervision.
Requires ability to develop and manage an office program and analyze problems and adopt an effective course of action.
Benefits This position is eligible to be a member of the State of Illinois Group Insurance program which includes health, dental, vision, and life insurance coverage options.
Additionally, this position will annually accrue 12 paid sick days, a minimum of 12 paid vacation days, 4 paid personal days, and be afforded up to 14 paid state holidays, prorated based on start date.
Equal Employment and Commitment to Diversity The Illinois Office of Comptroller provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender, gender identity or expression, sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances.
Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.
The Illinois Office of Comptroller is committed to the fair and equal employment of individuals with disabilities under the ADA.
It is the Illinois Office of Comptroller's policy to provide reasonable accommodation to qualified individuals with disabilities unless the accommodation would impose an undue hardship on the company.
The Illinois Office of Comptroller prohibits any harassment of, or discriminatory treatment of, employees or applicants based on a disability or because an employee has requested a reasonable accommodation.
The Illinois Office of Comptroller is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the agency and are valued for their skills, experience, and unique perspectives.
This commitment is embodied in agency policy and organizational culture.
NOTE: This position does not require a current grade from Central Management Services.
Work Hours: Monday - Friday, 7.
5 hours/day Work Location: 325 W Adams St Springfield, IL 62704-1884 Agency Contact: Kammy Ferrigno Human Resources for Illinois Office of Comptroller 325 West Adams Street, Room 102 Springfield, Illinois 62704 217-785-1102 Incoming@illinoiscomptroller.
gov Job Family: Fiscal, Finance & Procurement; Science, Technology, Engineering & Mathematics APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.
jobs2web.
com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.
jobs2web.
com homepage in the blue ribbon.
If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.
jobs2web.
com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email.
Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s).
You may receive emails from the following addresses: donotreply@SIL-P1.
ns2cloud.
com systems@SIL-P1.
ns2cloud.
com
• Phone : (217) 785-1102
• Location : Springfield, IL
• Post ID: 9071716790