Vouchering Unit Office Assistant (Office Assistant, Opt. 2)

Agency : Department of Healthcare and Family Services Posting ID: DF33248 BPIS: 13741 Group: CL (B-H) Start Date: 11/30/2023 Closing Date: 12/13/2023 Salary: $3,324 - $4,404 Monthly / Anticipated starting salary for non-state $3,324 Job Type: Salaried Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: RC014 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.
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State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number DF33248 Job Description: The Department of Healthcare and Family Services, Division of Finance, Bureau of Fiscal Operations is seeking to hire an Office Assistant.
This position conducts a variety of clerical activities, enters various types of vouchers in the Department’s accounting system for the Vouchering and Expenditure Units, prints reports relating to Child Support Mercury, commercial refunds, interest and, prepares for submission to the Illinois Office of the Comptroller (IOC), and pulls reports from the Department’s accounting system.
The office assistant also scans and images documents and provides assistance with answering the mail phone line for the Bureau.
HFS values employees with different backgrounds, life experiences, and talents.
Employees receive a robust benefit package including: Monday-Friday work schedule Flexible work schedules are available in many program areas.
(Remote work may be an option for certain positions.
) Health, Life, Vision, and Dental Insurance Pension Plan Paid Maternity/Paternity Leave Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare) Employees earn (12) paid Sick Days annually.
New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
Employees earn (3) paid Personal Days annually.
(13-14) paid holidays annually (based on start date) If you are seeking a new opportunity, and this position appeals to you, please apply today! At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset.
We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being.
We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services.
The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.
HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion.
We welcome and value employees with different backgrounds, life experiences, and talents.
It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement.
In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation.
HFS is an equal opportunity employer.
Job Responsibilities Serves as the Vouchering Unit Office Assistant for the Department of Healthcare and Family Services, Division Finance, Bureau of Fiscal Operations (BFO) by conducting a variety of clerical activities Prints reports relating to Child Support payments including principal, interest, and refunds and prepares for submission to the Illinois Office of the Comptroller (IOC) Pulls reports from the Department’s accounting system for management review and signature Scans and images documents Provides assistance with answering the main phone line for the Bureau Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of high school and one year of related office experience Requires ability to keyboard accurately at 35 wpm Conditions of Employment Requires the ability to pass a background check Requires the ability to utilize and maintain issued equipment such as a laptop Work Hours: 8:30 a.
m.
- 5:00 p.
m.
Monday - Friday Work Location: 2200 Churchill Rd Springfield, IL 62702-3406 Agency Contact: HFS.
DOFApps@illinois.
gov Job Family: Office & Administrative Support This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
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