Contracts and Payments Administrator (SPSA Option 2 Fiscal)

Agency: Department of Human Services Posting ID: 10-32-32591 Opening Date: 11/20/2023 Closing Date/Time: 12/05/2023 Salary: Anticipated Salary: $8,700 - $10,200 per month ($104,400 - $122,400 per year) Job Type: Salaried Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: Subject to Term Appointment Provisions ****A RESUME IS REQUIRED FOR THIS JOB POSTING**** Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application.
Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) before any offer can be extended.
You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.
Position Overview The Division of Early Childhood (DEC) is seeking to hire a dynamic, organized, and detailed-oriented employee.
DEC is one of six divisions within the Illinois Department of Human Services (IDHS).
DEC serves to strengthen and centralize Child Care, Early Intervention, Home Visiting, and Migrant and Seasonal Head Start within IDHS.
The DEC vision is for Illinois’ pregnant persons, young children, and families to have the supports they need to achieve their full potential.
The DEC mission is to enhance equitable access to Child Care, Home Visiting, and Early Intervention programs and services that support whole child development.
DEC is committed to the following guiding values: Whole Child Focus, Quality Service Delivery, Equity, Relentless Pursuit of Mission, Respect and Dignity, and Stability and Sustainability.
Job Responsibilities 1.
Serves as the Administrator of the Bureau of Contracts and Payments for the Division of Early Childhood.
2.
Plans, develops, implements, and manages the bureau’s compliance with state and federal mandates.
3.
Serves as full-line supervisor.
4.
Represents the Division’s Director and/or Associate Director of Operations at meetings, conferences, and/or retreats to maintain effective relations with members and executive management of other departments, external entities, members of jurisdictions, and other DHS staff.
5.
Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications 1.
Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college with coursework in business, fiscal, or accounting.
2.
Requires four (4) years of progressively responsible administrative fiscal or accounting experience in a public or private business organization.
Preferred Qualifications (in priority order) 1.
Four (4) years of experience with and thorough knowledge of grantmaking, contract, and payment functions of state and/or federal mandates (e.
g.
, GATA policies and procedures) for a public or private organization.
2.
Four (4) years of professional experience in communicating (orally and in writing) in a clear, concise, and grammatically correct manner for executive management, using Business Objects, Microsoft Office Suite, graphs, and/or charts.
3.
Four (4) years of professional experience analyzing complex statistical and other data elements to review corresponding reports to evaluate the efficiency and effectiveness of operations.
4.
Four (4) years of professional experience in supervising and managing personnel, assigning work, providing guidance to subordinate staff, providing counseling, implementing various levels of discipline (following a collective bargaining agreement), training staff, and/or approving time off.
5.
Four (4) years of professional experience in developing, processing, executing, amending, or administering contracts, grant agreements, and/or other binding agreements for funding disbursal and the policies that accompany them.
6.
Two (2) years of experience in developing, implementing, and evaluating new and revised methods, procedures, and performance standards.
7.
Two (2) years of experience in exercising independent judgment in developing, implementing, and interpreting contracts, grant agreements, and/or payment policies and procedures to promote internal and external communications with stakeholders.
Conditions of Employment 1.
Requires ability to travel with overnight stays.
2.
Requires advanced proficiency in Microsoft Office Suite, including SharePoint, Teams, and OneDrive.
*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon - Fri, 8:30am - 5:00pm Work Location: 100 South Grand Ave E, Harris Building Springfield, IL 62762 Division of Early Childhood Associate Director of Operations Bureau of Contracts and Payments Agency Contact: DHS.
HiringUnit@Illinois.
gov Job Family: Leadership & Management; Fiscal, Finance & Procurement; Social Services About the Agency: The Illinois Department of Human Services serves families in need across Illinois.
Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve.
We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) 12 Weeks Paid Maternity/Paternity Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://www2.
illinois.
gov/cms/benefits/Pages/default.
aspx Term Appointment: Candidates hired into a term position shall be appointed for a term of 4 years and are subject to a probationary period.
The term may be renewed for successive four-year terms at the Director of the Department of Human Services’ discretion.
The main form of communication will be through email.
Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s).
You may receive emails from the following addresses: donotreply@SIL-P1.
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com systems@SIL-P1.
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