Public Service Administrator (OPT. 2)

Agency: Department of Commerce and Economic Opportunity Closing Date/Time: 01/12/2024 Salary: $7,234.
00 - 11,031.
00 ANTICIPATED MONTHLY STARTING SALARY Job Type: Salaried Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: RC062 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.
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State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number #33696 About the Position The Public Service Administrator position within the Grant Administration Unit of the Office of Grants Management serves as a dedicated business professional in providing technical assistance and guidance regarding Capital program grants, General Revenue Fund grants, and special project grants as associated with all aspects of the grant cycle after execution/obligation.
This includes the stages of report submission review, processing of grant fund disbursements, modifications/amendments, and closure.
The ideal candidate will be able to take on these tasks quickly and process their reviews in a timely manner.
The Office of Grants Management handles the establishment and administration of grants for a variety of grant purposes at the same time.
This somewhat unique environment provides a steady workload and is a key aspect of the grant project lifecycle for the capital grant program and special projects.
We welcome interested applicants who can manage this important workflow inside this exciting environment to apply.
Job Responsibilities 1.
Administers the development, review, and implementation of the section’s policy, procedures, and guidelines for the grant management and compliance of legislatively directed capital grants, Governor’s Office-directed capital grants (collectively referred to as “capital grants”) and DCEO special project grants.
2.
Develops quality assurance guidelines and project evaluation procedures that are justified within the policy parameters of the capital grants and special project grants.
3.
Serves as working supervisor.
4.
Provides oversite and direction to staff of first level on-site monitoring, which includes desk fiscal reviews and evaluations of grantees to determine and validate if grant awards have been utilized according to grant agreement, legislative intent, and within guidelines of grant management policies and procedures.
5.
Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.
Minimum Qualifications 1.
Requires knowledge, skill and mental development equivalent to completion of four (4) years of college.
2.
Requires three (3) years of progressively responsible administrative experience in the fields of fiscal management, accounting, budgeting, internal auditing, insurance and/or finance.
Specialized Skills: Of the years of experience noted above: 1.
Requires three years professional experience with performance and program reporting, including quality control and compliance with state and/or federal statutes.
2.
Requires four years of professional experience with grant administration or grant monitoring of federal, state or local grants.
3.
Requires three years professional experience developing and making public presentations, conducting training in grant administration and providing technical assistance.
4.
Requires two years professional experience reviewing fiscal reports and performing fiscal reconciliations, budget formation or budget variance analysis.
5.
Requires three years professional experience in accounting and auditing standards and principles, including Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards (GAAS), or licensure as a Certified Public Accountant (CPA) or Certified Fraud Examiner (CFE).
Preferred Qualifications 1.
Prefers three years professional experience with performance and program reporting, including quality control and compliance with state and/or federal statutes.
2.
Prefers four years of professional experience with grant administration or grant monitoring of federal, state or local grants.
3.
Prefers three years professional experience developing and making public presentations, conducting training in grant administration and providing technical assistance.
4.
Prefers two years professional experience reviewing fiscal reports and performing fiscal reconciliations, budget formation or budget variance analysis.
5.
Prefers three years professional experience in accounting and auditing standards and principles, including Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards (GAAS), or licensure as a Certified Public Accountant (CPA) or Certified Fraud Examiner (CFE).
6.
Prefer advance level experience and ability utilizing Microsoft Excel, Word, Outlook, SharePoint, and grant reporting tracking and reporting systems.
Conditions of Employment 1.
Requires ability to pass a background check.
2.
Requires appropriate, valid driver’s license.
3.
Requires ability to travel in the performance of duties, with overnight stays as appropriate.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency The mission of the Illinois Department of Commerce and Economic Opportunity is to support and maintain a climate that enables a strong economy for our customers - taxpayers, businesses, workers and communities - by keeping, attracting and growing businesses, maintaining a skilled workforce, and enhancing communities so that the climate here is one in which businesses, small and large, and workers, can succeed to the greatest extent possible.
The Illinois Department of Commerce delivers impactful and efficient programs and services through focused on business, community, and workforce development.
Work Hours: MONDAY - FRIDAY 8:30 AM - 5:00 PM Work Location: OFFICE OF GRANTS MANAGEMENT, 1 Old State Capitol Plz Springfield, IL 62701-1507 Agency Contact: CEO.
HR@illinois.
gov (FOR INQURIES ONLY – INTERESTED APPLICANTS MUST APPLY ONLINE) Job Family: Leadership & Management This position DOES contain “Specialized Skills” (as that term is used in CBAs).
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