Office Coordinator, Opt SS2

*Job Title: OFFICE COORDINATOR, Opt SS2* *Agency:* Department of Public Health *Office: *Health Promotion *Division: *Medical Cannabis *Posting ID: *31-24-0060 *Posted: *9/12/2023-9/28/2023 *Salary:* $3,610-$4,918/Month + 5% bilingual pay *Job Type:* Salaried Full Time *County: * Sangamon *Number of Vacancies:* 1 *Plan/BU:* RC014 *This position is a union position; therefore, provisions of the relevant collective bargaining* *agreement/labor contract apply to the filling of this position.
* *All applicants who want to be considered for this position MUST apply electronically through the illinois.
jobs2web.
com website.
State of Illinois employees should click the link near the* *top left to apply through the SuccessFactors employee career portal.
* *Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be* *considered.
* *Posting Identification Number 31-24-0060* *Agency Marketing Statement* The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety.
With an annual budget of over $600 million in state and federal funds, 7 regional offices, 3 laboratories, and over 1,100 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.
*Position Overview* The Illinois Department of Public Health is seeking a highly motivated individual to work independently and be detail-oriented for the Division of Medical Cannabis.
Performs complex technical functions within the Medical Cannabis Program, including the interpretation of medical cannabis program guidelines for program eligibility and policies, communicating those to qualifying patients, and designated caregivers.
Speaks and writes Spanish at a colloquial skill level.
*Job Responsibilities* 1.
Receives and responds to inquiries on the Medical Cannabis Patient Program and the Opioid Alternative Pilot Program call lines.
2.
Assists with the implementation of the mandates of the State program rules and regulations related to the Medical Cannabis Patient Program and the Opioid Alternative Pilot Program by entering information into the database related to persons applying online for Medical Cannabis registration.
3.
Composes and keyboards a variety of correspondence and responds to inquiries regarding Medical Cannabis.
4.
Develops complex spreadsheets requiring an extensive understanding of the online application program.
5.
Reviews mailings received, distributes accordingly to proper personnel, mail program brochures, and instructional procedures for online application processes.
6.
Speaks and writes Spanish to clients inquiring about the patient program services, and answers inquiries from members of the Spanish-speaking community.
7.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
*Minimum Qualifications* Requires knowledge, skill, and mental development equivalent to (a) two years of secretarial/business college or (b) completion of high school and two years related office experience or (c) two years independent business experience.
Requires the ability to keyboard accurately at 30 words per minute.
Requires the ability to speak and write in Spanish at a colloquial skill level.
*Preferred Qualifications* *Conditions of Employment* Requires the ability to use and secure state-issued mobile devices, e.
g.
, laptop computer, docking station, and/or cell phone, etc.
*Work Hours:* Monday - Friday 8:30am to 5:00pm *Work Location:* 535 W Jefferson St Springfield, IL 62702-5076 *Agency Contact:* DPH.
HRApplications@illinois.
gov *Agency Phone:* 217-785-2031 This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
*APPLICATION INSTRUCTIONS* Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
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If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.
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com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email.
Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s).
You may receive emails from the following addresses: donotreply@SIL-P1.
ns2cloud.
com systems@SIL-P1.
ns2cloud.
com Job Type: Full-time Pay: $3,610.
00 - $4,918.
00 per month Benefits: * Dental insurance * Flexible spending account * Health insurance * Life insurance * Retirement plan * Vision insurance Schedule: * Monday to Friday Work Location: In person