Agency: Board of Elections
Closing Date/Time: December 28, 2023 4:00pm
Salary: $6,250.
00 - $10,334.
00
County: Sangamon
Number of Vacancies: 1
The SBE is a non-code agency
Click here to download a State Board of Elections Employment Application (Download PDF reader).
Please complete the application and resume and mail or email to:
Danielle Martinez
DMartinez@elections.
il.
gov
2329 S.
MacArthur Blvd.
Springfield, IL 62704
Job Responsibilities
Under the general supervision of the Director of Administrative Services formulates, interprets, controls and administers policies regarding all Fiscal Programs.
Provides fiscal oversight and monitors to ensure adherence to applicable laws, rules, regulations, contracts and financial reporting guidelines.
Serves as spokesperson on matters associated with fiscal programs and operations.
1.
Coordinates and supervises the financial and fiscal operations for the Board.
In collaboration with the Grants Program Manager, coordinates and oversees the administration of state and federal grants.
Recommends and implements changes in accounting policy and procedures.
Responsible for the preparations of monthly financial statements; annual GAAP packages; monthly reconciliations; ensuring compliance with statute, policies, and other applicable rules and regulations; and maintaining records of the same for audit purposes.
2.
Compiles, analyzes and presents annual Agency budget submissions for operational and non-operational activities of the Board.
Coordinates with Division Directors and Accounting Manager in data gathering, budget preparation and submission to GOMB and legislative appropriation staff.
Evaluates budgetary needs with programmatic and operational initiatives of the Board and makes recommendations to Executive Staff.
Monitors and adjusts budgetary resources to facilitate the Board’s needs.
Represents the agency at legislative hearings or other meetings regarding budgetary or fiscal matters.
(Job Responsibilities continued)
3.
Serves as the Agency Purchasing Officer in procurement matters involving the Board.
In conjunction with the Procurement Specialist and Accounting Manager, reviews purchase and procurement requests for reasonableness and budgetary feasibility, monitors contracts and obligations prepared to verify compliance with State procurement rules and mandates, and approves contracts on behalf of the Executive Director and Board.
4.
Coordinates and actively engages with the Board, Executive Staff, and Division Directors on guiding and developing the Board’s programmatic and operational initiatives.
Establishes and maintains effective relationships with external entities and resources to facilitate the same.
5.
Supervises and evaluates subordinate staff; facilitates knowledge transfers and cross trainings; performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Knowledge, Skills, and Abilities
Requires knowledge, skill and mental development equivalent to completion of four (4) years of college in business administration, accounting, or a related field.
Requires eights (8) years of experience in accounting, auditing, administration, or a related financial field.
Requires thorough knowledge of governmental accounting principles and practices, policy, grant management, internal controls, budgeting, and procurement.
Preferred Qualifications: Master’s degree in Accounting, Business Administration, or Public Administration.
At least five (5) years of supervisory experience.
Knowledge and experience with SAP accounting software.
This position title is eligible for our hybrid telework arrangement (up to 2 remote days per week) and tuition reimbursement programs (100% of tuition costs covered).
Upon accepting this position, you will be eligible to enroll into the State of Illinois Group Insurance Program, which includes various highly competitive and low cost coverage options for health, dental, vision, and life insurance.
In addition this position offers a competitive time off package, including: 12 paid sick days per calendar year (accrual basis); a minimum of 10 paid vacation days per calendar year (accrual basis); 3 personal days per calendar year; and 12 paid state holidays per calendar year.
The SBE welcomes all and promotes workplace diversity.
It is our individual traits, character, and experiences that make each of us special and unique.
It is only when we bring that individualism together and work as a diverse team that we thrive.
There is no place for discrimination based on race, religion, culture, sexual identity or orientation, age, or disability at the State Board of Elections.
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