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Posted : Tuesday, August 13, 2024 08:18 PM
Extra Help - Clerical Support
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About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system.
The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs.
You are encouraged to visit the university web page at https://www.
uis.
edu.
Application deadline: 4/5/2024 Minimum starting salary: $20.
00 per hour Summary: Under administrative direction, coordinate and manage the business and administrative operations of the Biology, Chemistry, Environmental and Natural Sciences, Master of Public Health departments, stockroom, and any other departments within CHST who would need assistance.
Perform a wide variety of support tasks and operate computer systems utilizing various office software packages.
Will work with faculty in assisting with clerical work.
Duties & Responsibilities: Answer phone calls, review and answer CHST, Biology, Chemistry, and Environmental Science emails, greet office guests, answer questions, direct inquiries within CHST Dean's Office and CHST departments.
Responsible for all clerical functions of Biology, Chemistry, ENS, and MPH departmental offices and responsible for assisting with the set up operating procedures.
Inputs course approvals in Banner.
Assist with coordinating departmental special events during the academic year, including preparing programs, reserving space, and ordering refreshments for events.
Events include conferences, guest lecturers, and interviews (when applicable).
Provide support to the academic departments and Dean's Office of Health, Science, and Technology under the direction of the Administrative Assistant (e.
g.
compose letters, prepare and execute large and routine mailings, maintain orderly office space with a professional atmosphere, provide appropriate assistance to faculty in the use of computer equipment, scan, copy and collate various materials and distribute to various parties).
Assist departments by organizing department meetings and taking meeting notes upon request.
Manage the department's academic files and records both paper and electronic.
Scan files to digitize.
Assisting CHST Administrative Aide, with researching purchasing requests submitted by faculty members.
Keeps the department chairs and lab director informed of departmental issues, student statuses and concerns, university developments.
Anticipates and responds to the needs of the departments which requires interpretation and knowledge of program administrative and academic policies and procedures.
Performs other duties as assigned.
Minimum Qualifications: High school graduation or equivalent Knowledge, Skills & Abilities: Ability to sit for long durations at a computer.
Lift a minimum of 15 pounds.
Extensive knowledge of office support and general office practices and procedures, especially Microsoft Office Suite (Outlook, Word, Power Point and Excel).
Skill in oral and written communication Employment Policies and other information: UIS is an affirmative action/equal opportunity employer with a strong institutional commitment to recruitment and retention of a diverse and inclusive campus community.
Women, minorities, veterans, and persons with disabilities are encouraged to apply.
As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment.
Background checks will be performed in compliance with state and federal law.
UIS employees are strongly encouraged to stay up to date with the most recent COVID-19 vaccination available as a barrier to serious illness.
The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment.
For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.
UIS employment in this role is not covered by Social Security, and instead, is covered by the State Universities Retirement System You do not pay Social Security taxes and your earnings will not be on your Social Security record.
(Your record will, however, show your Medicare wages.
) Your pension from the State Universities Retirement System may affect the amount of your: Social Security benefit and Social Security benefit as a spouse
The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs.
You are encouraged to visit the university web page at https://www.
uis.
edu.
Application deadline: 4/5/2024 Minimum starting salary: $20.
00 per hour Summary: Under administrative direction, coordinate and manage the business and administrative operations of the Biology, Chemistry, Environmental and Natural Sciences, Master of Public Health departments, stockroom, and any other departments within CHST who would need assistance.
Perform a wide variety of support tasks and operate computer systems utilizing various office software packages.
Will work with faculty in assisting with clerical work.
Duties & Responsibilities: Answer phone calls, review and answer CHST, Biology, Chemistry, and Environmental Science emails, greet office guests, answer questions, direct inquiries within CHST Dean's Office and CHST departments.
Responsible for all clerical functions of Biology, Chemistry, ENS, and MPH departmental offices and responsible for assisting with the set up operating procedures.
Inputs course approvals in Banner.
Assist with coordinating departmental special events during the academic year, including preparing programs, reserving space, and ordering refreshments for events.
Events include conferences, guest lecturers, and interviews (when applicable).
Provide support to the academic departments and Dean's Office of Health, Science, and Technology under the direction of the Administrative Assistant (e.
g.
compose letters, prepare and execute large and routine mailings, maintain orderly office space with a professional atmosphere, provide appropriate assistance to faculty in the use of computer equipment, scan, copy and collate various materials and distribute to various parties).
Assist departments by organizing department meetings and taking meeting notes upon request.
Manage the department's academic files and records both paper and electronic.
Scan files to digitize.
Assisting CHST Administrative Aide, with researching purchasing requests submitted by faculty members.
Keeps the department chairs and lab director informed of departmental issues, student statuses and concerns, university developments.
Anticipates and responds to the needs of the departments which requires interpretation and knowledge of program administrative and academic policies and procedures.
Performs other duties as assigned.
Minimum Qualifications: High school graduation or equivalent Knowledge, Skills & Abilities: Ability to sit for long durations at a computer.
Lift a minimum of 15 pounds.
Extensive knowledge of office support and general office practices and procedures, especially Microsoft Office Suite (Outlook, Word, Power Point and Excel).
Skill in oral and written communication Employment Policies and other information: UIS is an affirmative action/equal opportunity employer with a strong institutional commitment to recruitment and retention of a diverse and inclusive campus community.
Women, minorities, veterans, and persons with disabilities are encouraged to apply.
As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment.
Background checks will be performed in compliance with state and federal law.
UIS employees are strongly encouraged to stay up to date with the most recent COVID-19 vaccination available as a barrier to serious illness.
The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment.
For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.
UIS employment in this role is not covered by Social Security, and instead, is covered by the State Universities Retirement System You do not pay Social Security taxes and your earnings will not be on your Social Security record.
(Your record will, however, show your Medicare wages.
) Your pension from the State Universities Retirement System may affect the amount of your: Social Security benefit and Social Security benefit as a spouse
• Phone : NA
• Location : Springfield, IL
• Post ID: 9117200331
