OFFICE ASSOCIATE, OPT 2

Agency : Department of Commerce and Economic Opportunity Closing Date/Time: 12/12/2023 Salary: $3,502.
00 - $4,734.
00 Anticipated Monthly Starting Salary Job Type: Salaried Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: RC014 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.
jobs2web.
com website.
State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 32905 Position Overview The Office Associate position within the Office of Grants Management serves as an integral component of office functions, helping the office supervisors and other staff with reports, data tracking, and other assistance associated with both the processing of grant applications submitted by grantees and of administering executed grants.
The ideal candidate will be able to take on these tasks quickly and conduct their work in a timely manner.
The Office of Grants Management handles the establishment and administration of grants for a variety of grant programs at the same time, including capital grants.
This somewhat unique environment provides a steady workload and is a key aspect of the grant establishment and grant administration process.
We welcome interested applicants who can manage this important workflow inside this exciting environment to apply Job Responsibilities 1.
Using a personal computer, types grantee forms, and highly specialized reporting documents, applies a general understanding of the agency's policies, review forms for accuracy and completeness and notifies manager of any minor discrepancies for further follow-up.
2.
Utilizing a personal computer, prepares complex, detailed and technical information.
3.
Maintains correspondence files of letters and reports, establishing a filing system that is up-to-date, organized and complete.
4.
Performs general office functions such as: opening, sorting and distributing mail.
5.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications 1.
Requires knowledge, skill, and mental development equivalent to completion of high school.
2.
Requires two years of office experience.
3.
Requires ability to type accurately at 45 wpm.
Conditions of Employment 1.
Requires ability to pass a background check.
About the Agency The mission of the Illinois Department of Commerce and Economic Opportunity is to support and maintain a climate that enables a strong economy for our customers - taxpayers, businesses, workers and communities - by keeping, attracting and growing businesses, maintaining a skilled workforce, and enhancing communities so that the climate here is one in which businesses, small and large, and workers, can succeed to the greatest extent possible.
The Illinois Department of Commerce delivers impactful and efficient programs and services through focused on business, community, and workforce development.
.
Work Hours: MON - FRI 8:30AM - 5:00PM Work Location: OFFICE OF GRANTS MANAGEMENT, 1 W.
Old Capital Plaza, Springfield, IL 62701 Agency Contact: : CEO.
HR@illinois.
gov (FOR INQUIRIES ONLY - INTERESTED APPLICANTS MUST APPLY ONLINE) Job Family: Office & Administrative Support This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
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