Office Associate, Opt SS2

*Job Title: OFFICE ASSOCIATE, Opt SS2* *Agency:* Department of Public Health *Office: *Policy, Planning & Statistics *Division: *Vital Records *Posting ID: *27-24-0055 *Posted: *9/7/2023-9/25/2023 *Salary: * $3,502- $4,734/Month *Job Type:* Salaried Full Time *County: * Sangamon *Number of Vacancies:* 1 *Plan/BU:* RC014 *This position is a union position; therefore, provisions of the relevant collective bargaining* *agreement/labor contract apply to the filling of this position.
* *All applicants who want to be considered for this position MUST apply electronically through the illinois.
jobs2web.
com website.
State of Illinois employees should click the link near the* *top left to apply through the SuccessFactors employee career portal.
* *Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
* *Posting Identification Number* 27-24-0055 *Agency Marketing Statement* The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety.
With an annual budget of over $600 million in state and federal funds, 7 regional offices, 3 laboratories and over 1,100 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.
*Position Overview* The Illinois Department of Public Health is seeking a highly motivated individual, who under the direction of the Division Chief, performs a variety of complex specialized clerical information and assistance, keyboarding, vital record processing, and general secretarial office support.
Answers main Division’s telephone lines and responds to inquiries.
Prepares correspondence.
Processes and responds to requests.
Performs general secretarial duties.
Speaks and writes Spanish at a colloquial skill level to members of the Spanish speaking community.
*Job Responsibilities* 1.
Responds to, or directs, questions from local custodians of vital records requiring assistance.
2.
Prepares/keyboards correspondence including letters, emails, requests for goods and services, memos, forms and travel vouchers.
3.
Responds to inquiries regarding the Vital Records Act and Vital Records Code from the general public and county offices.
4.
Utilizes personal computer for preparation of reports and their distribution to local registration officials, the annual reporting of fees due to local registrars, appointments of registrars/deputies and distributes appropriate forms and updates the statewide directors of local officials.
5.
Speaks and writes Spanish at a colloquial skill level to customers.
6.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
*Minimum Qualifications* Requires knowledge, skill and mental development equivalent to completion of high school.
Requires two years of office experience.
Requires ability to keyboard accurately at 45 words per minute rate.
Requires the ability to speak and write in Spanish at a colloquial skill level.
*Work Hours:* Monday - Friday 8:30am-5:00pm *Work Location:* 925 E Ridgely Ave Springfield, IL 62702-2737 *Job Family: * Office & Administrative Support *Agency Contact Email:* DPH.
HRApplications@illinois.
gov *Phone #: *217-785-2031 This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
*APPLICATION INSTRUCTIONS:* Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
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If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.
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com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email.
Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s).
You may receive emails from the following addresses: donotreply@SIL-P1.
ns2cloud.
com systems@SIL-P1.
ns2cloud.
com Job Type: Full-time Pay: $3,502.
00 - $4,734.
00 per month Benefits: * Dental insurance * Flexible spending account * Health insurance * Life insurance * Retirement plan * Vision insurance Schedule: * Monday to Friday Work Location: In person