Administrative Assistant I (Staff Assistant)

*Job Title: ADMINISTRATIVE ASSISTANT I (STAFF ASSISTANT)* *Agency:* Department of Public Health *Office: *Health Care Regulation *Division: * Long Term Care *Posting ID: *44-24-0044 *Posted: *10/6/2023-10/20/2023 *Salary: * $4,928-$7,243/Month *Job Type:* Salaried Full Time *County: * Sangamon *Number of Vacancies:* 1 *Plan/BU:* RC028 *This position is a union position; therefore, provisions of the relevant collective bargaining* *agreement/labor contract apply to the filling of this position.
* *All applicants who want to be considered for this position MUST apply electronically through the illinois.
jobs2web.
com website.
State of Illinois employees should click the link near the* *top left to apply through the SuccessFactors employee career portal.
* *Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be* *considered.
* *Posting Identification Number 44-24-0044* *Agency Marketing Statement* The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety.
With an annual budget of over $600 million in state and federal funds, 7 regional offices, 3 laboratories and over 1,100 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.
Situated in the Office of Health Care Regulation, the Bureau of Long-Term Care coordinates surveying activities and enforcement actions across all of Illinois’ long-term care facilities, ensuring quality of care and life for residents.
Activities of the Bureau also include those aimed at collaborating with various stakeholders and other state agencies to transform long-term care in response to an increased demand for high quality care and services throughout all programs and facilities.
*Position Overview* The Illinois Department of Public Health is seeking a highly motivated individual to serve as the staff assistant to the Division Chief of Long-Term Care Field Operations for the Office of Health Care Regulation.
Performs a variety of sensitive and confidential administrative functions necessary to the operation of the Division of Long Term Care Field Operations.
*Job Responsibilities* 1.
Functions as the staff assistant to the Division Chief for Long Term Care Field Operations.
2.
Oversees the personnel process for the Division of Long-Term Care Field Operations.
3.
Independently responds to inquiries regarding the assigned programs for the Division of LTC FO.
4.
Assists the Bureau Chief of Long Term Care by providing administrative assistance to the Illinois Long-Term Care Advisory Board and Developmentally Disabled Advisory Board.
5.
Represents the Division Chief at meetings as required.
6.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
*Minimum Qualifications* Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with coursework in public or business administration.
Requires one year of professional experience in a public or private organization, or completion of an agency-approved professional management training program.
*Preferred Qualifications* Three years experience in Microsoft Office Suite (i.
e.
, Word, Outlook, Excel, and PowerPoint).
Three years experience developing SmartSheets.
Thorough knowledge of virtual communication applications (i.
e.
, WebEx, Zoom).
One year experience working with agency programs, rules, and regulations.
Two years experience preparing correspondence in a professional manner consistent with applicable policies and procedures.
One year experience communicating clearly and effectively both verbally and in writing.
*Work Hours:* Monday - Friday 8:30 am to 5:00 pm *Work Location:* 525 W Jefferson St Springfield, IL 62702-5056 *Agency Contact:* DPH.
HRApplications@illinois.
gov *Agency Phone:* 217-785-2031 This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
*APPLICATION INSTRUCTIONS* Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.
jobs2web.
com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.
jobs2web.
com homepage in the blue ribbon.
If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.
jobs2web.
com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email.
Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s).
You may receive emails from the following addresses: donotreply@SIL-P1.
ns2cloud.
com systems@SIL-P1.
ns2cloud.
com Job Type: Full-time Pay: $4,928.
00 - $7,234.
00 per month Benefits: * Dental insurance * Flexible spending account * Health insurance * Life insurance * Retirement plan * Vision insurance Schedule: * Monday to Friday Work Location: In person