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Posted : Sunday, May 26, 2024 07:17 AM
*Company Overview:* The Illinois Institute for Continuing Legal Education is a dynamic and innovative nonprofit organization committed to the education of Illinois attorneys through its program of CLE seminars and “how-to-practice” publications.
We pride ourselves on excellence, integrity, and a commitment to serving our customers with the highest standards.
*Position Overview:* We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Co-Executive Directors.
The successful candidate will be responsible for managing administrative tasks related to our governing Board of Directors, performing basic accounting functions, and serving as a backup to our customer service team.
This role requires exceptional organizational skills, attention to detail, the ability to maintain confidentiality, and the ability to thrive in a fast-paced environment.
_*Key Responsibilities*_*:* *Board of Directors Support:* * Coordinate all aspects of board meetings (virtual and in-person), including scheduling, agenda preparation, and distribution of materials.
* Attend board meetings, take accurate minutes, and prepare concise summaries for distribution.
* Maintain records of board activities, including resolutions, policies, and official documents.
* Facilitate communication between board members, executive leadership, and relevant stakeholders.
* Assist with the onboarding of new board members, including orientation and training materials.
*Administrative Assistance:* * Manage calendars, schedules, and appointments for the Co-Executive Directors.
* Arrange travel logistics, accommodations, and itineraries for executive team members as needed.
* Prepare and edit correspondence, presentations, and reports on behalf of the executive team.
* Handle incoming communications, including phone calls, emails, and inquiries, with professionalism and discretion.
* Assist with basic accounting (primarily accounts payable) tasks.
* Coordinate special projects and initiatives as assigned by the Co-Executive Directors.
*Customer Service Backup:* * Serve as a secondary point of contact for customer inquiries and issues during peak periods or staff absences.
* Assist with resolving customer concerns, escalating issues as necessary to ensure timely resolution.
* Maintain a thorough understanding of company products, services, and policies to provide accurate information to customers.
*Qualifications:* * Bachelor's degree in Business Administration, Communications, or a related field preferred.
* Proven experience (minimum of 2 years) as an executive assistant or similar role, preferably supporting C-level executives or board members.
* Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams), Adobe Acrobat, Zoom, and other relevant software applications.
* Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.
* Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines effectively.
* Discretion and confidentiality in handling sensitive information and communications.
* Adaptability and resourcefulness in navigating complex and evolving situations.
* Previous experience in customer service or client-facing roles is a plus.
_The Illinois Institute for Continuing Legal Education is an Equal Opportunity Employer and provides equal employment opportunities to all employees and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law.
_ *Benefits:* * Dental insurance * Health insurance * Vision Insurance * Life insurance * Paid time off * Parental leave * Retirement plan with Employer Partial Match * Tuition reimbursement *Application Process:* If you are a motivated and detail-oriented professional looking for an exciting opportunity to support our executive leadership team and contribute to our company's success, please submit your resume and a cover letter outlining your qualifications and interest in the position.
We look forward to reviewing your application.
Job Type: Full-time Pay: $45,000.
00 - $52,000.
00 per year Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off Schedule: * 8 hour shift * Day shift * Monday to Friday Ability to Relocate: * Springfield, IL 62704: Relocate before starting work (Required) Work Location: In person
We pride ourselves on excellence, integrity, and a commitment to serving our customers with the highest standards.
*Position Overview:* We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Co-Executive Directors.
The successful candidate will be responsible for managing administrative tasks related to our governing Board of Directors, performing basic accounting functions, and serving as a backup to our customer service team.
This role requires exceptional organizational skills, attention to detail, the ability to maintain confidentiality, and the ability to thrive in a fast-paced environment.
_*Key Responsibilities*_*:* *Board of Directors Support:* * Coordinate all aspects of board meetings (virtual and in-person), including scheduling, agenda preparation, and distribution of materials.
* Attend board meetings, take accurate minutes, and prepare concise summaries for distribution.
* Maintain records of board activities, including resolutions, policies, and official documents.
* Facilitate communication between board members, executive leadership, and relevant stakeholders.
* Assist with the onboarding of new board members, including orientation and training materials.
*Administrative Assistance:* * Manage calendars, schedules, and appointments for the Co-Executive Directors.
* Arrange travel logistics, accommodations, and itineraries for executive team members as needed.
* Prepare and edit correspondence, presentations, and reports on behalf of the executive team.
* Handle incoming communications, including phone calls, emails, and inquiries, with professionalism and discretion.
* Assist with basic accounting (primarily accounts payable) tasks.
* Coordinate special projects and initiatives as assigned by the Co-Executive Directors.
*Customer Service Backup:* * Serve as a secondary point of contact for customer inquiries and issues during peak periods or staff absences.
* Assist with resolving customer concerns, escalating issues as necessary to ensure timely resolution.
* Maintain a thorough understanding of company products, services, and policies to provide accurate information to customers.
*Qualifications:* * Bachelor's degree in Business Administration, Communications, or a related field preferred.
* Proven experience (minimum of 2 years) as an executive assistant or similar role, preferably supporting C-level executives or board members.
* Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams), Adobe Acrobat, Zoom, and other relevant software applications.
* Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.
* Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines effectively.
* Discretion and confidentiality in handling sensitive information and communications.
* Adaptability and resourcefulness in navigating complex and evolving situations.
* Previous experience in customer service or client-facing roles is a plus.
_The Illinois Institute for Continuing Legal Education is an Equal Opportunity Employer and provides equal employment opportunities to all employees and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law.
_ *Benefits:* * Dental insurance * Health insurance * Vision Insurance * Life insurance * Paid time off * Parental leave * Retirement plan with Employer Partial Match * Tuition reimbursement *Application Process:* If you are a motivated and detail-oriented professional looking for an exciting opportunity to support our executive leadership team and contribute to our company's success, please submit your resume and a cover letter outlining your qualifications and interest in the position.
We look forward to reviewing your application.
Job Type: Full-time Pay: $45,000.
00 - $52,000.
00 per year Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off Schedule: * 8 hour shift * Day shift * Monday to Friday Ability to Relocate: * Springfield, IL 62704: Relocate before starting work (Required) Work Location: In person
• Phone : NA
• Location : 3161 West White Oaks Drive, Springfield, IL
• Post ID: 9137865294
