OFFICE COORDINATOR Opt. 2- 3002500

Agency : Environmental Protection Agency Closing Date/Time: 12/06/2023 Salary: Anticipated Starting Salary $3,610.
00/Month, CBA Language Applies-Full Range $3,610-$4,918 Monthly Job Type: Salaried Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: RC014 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.
jobs2web.
com website.
State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 33279 Job Overview The Illinois Environmental Protection Agency (EPA), Bureau of Land (BOL), Remedial Project Management Section and Federal Site Remediation Section is seeking to hire an Office Coordinator, Option 2.
A passionate and dedicated group, The Remedial Project Management Section oversees the cleanup of hundreds of sites across the state each year through regulations commonly known as the Site Remediation Program (SRP).
The Office Coordinator, Option 2 is a supporting role critical to the success of the SRP that interface with the entire team, ensuring internal administrative needs are met.
This position performs intermediate level duties relative to financial, procedural, and data management aspects of the SRP.
Central to the SRP is the submittal of scientific and technical reports from environmental consultants and the resulting response letters from the Remedial Project Management Section staff.
As an Office Coordinator, Option 2 you will be responsible for the processing, data entry, and maintenance of records related to these correspondences as well as recalling and formatting data for reports and special requests from BOL staff.
The benefits of working at the EPA include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life).
We invite all qualified candidates to apply.
Job Responsibilities 35% 1.
Performs paraprofessional and office support functions for the professional and technical staff in the Remedial Project Management Section (RPMS) and Federal Sites Remediation Section (FSRS) in the Bureau of Land (BOL); Performs database management on a variety of complex systems for BOL including the monitoring of State and Federal data.
Keyboards data into specialized personal computer data base system.
Requires reading of keyboarded and handwritten hard copy containing specialized words, alpha/numeric codes, and acronyms.
Enters commands to retrieve data and to submit and edit data.
Responsible for timely data entry, completeness, and accuracy of data.
Sort and generate reports from data and manipulates data into proper formatting for requested reports in BOL.
35% 2.
Maintains automated files utilizing established procedures and coding schemes; Review and edit documents containing technical terminology and complex scientific formats, performs computations on data to maintain data consistency.
Resolve discrepancies and identifies deficiencies for technical staff follow-up.
Apply procedures and manipulation of stored information to generate reports in BOL.
(Job Responsibilities continued) 15% 3.
Provides secretarial assistance professional/technical staff; Opens, sorts, and assures timely delivery of incoming and outgoing RPMS and FSRS mail.
Answers and directs incoming telephone calls, as necessary.
Utilizes various office equipment for scanning, copying, organizing and general processing of documents, large format prints, and related project material.
05% 4.
Maintains a file system of printed documents, and related material for dissemination to the public and private organizations based on verbal and written requests; Provides telephone backup.
Contacts Remediation Applicants/Consultants to request required information to complete a Site Remediation Program application.
05% 5.
Attend Section staff meetings as established by the Section Manager for the purpose of development and training; Cross train and participate in all procedures relating to files, reports, correspondence routing, and other related materials necessary for the efficient and effective Administrative Support in the BOL.
05% 6.
Performs other duties as required or assigned, which are reasonably within the scope of duties enumerated above.
Minimum Qualifications Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
Requires ability to keyboard accurately at 30 Words per minute.
Preferred Qualifications (In Order of Significance) Prefers extensive knowledge of office practices, procedures and programs.
Prefers two (2) years of experience utilizing a personal computer with knowledge of Microsoft Word and Excel software.
Prefers extensive knowledge of composition, grammar, spelling and punctuation.
Prefers ability to follow oral or written instructions.
Prefers two (2) years of experience operating commonly used manual and automated office equipment and perform routine maintenance.
Conditions of Employment 1.
Requires the ability to pass a name-based background check.
Work Hours: 8:30 am - 5:00 pm Monday - Friday Work Location: 1021 North Grand Avenue East, Springfield, IL 62702 Agency Contact: Chris Steinkruger Email: Christopher.
E.
Steinkruger@Illinois.
gov Phone #:217-558-1256 Job Family: Office & Administrative Support; Environmental & Natural Resources This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).
Agency Statement: The mission of the Illinois Environmental Protection Agency (IEPA) is to safeguard environmental quality, consistent with the social and economic needs of the State of Illinois, so as to protect health, welfare, property and the quality of life.
IEPA works to safeguard the states natural resources from pollution to provide a healthy environment for its citizens.
By partnering with businesses, local governments and citizens, IEPA is dedicated to continued protection of the air we breathe and our water and land resources.
The IEPA does not provide sponsorship for employment visa status (e.
g.
H-1B visa status).
To be considered for permanent IEPA employment, applicants must be currently authorized to work in the United States on a full-time basis.
APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.
jobs2web.
com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.
jobs2web.
com homepage in the blue ribbon.
If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.
jobs2web.
com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email.
Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s).
You may receive emails from the following addresses: donotreply@SIL-P1.
ns2cloud.
com systems@SIL-P1.
ns2cloud.
com